Composition TitlesPut quotation marks around the titles of books, blogs, computer games, movies, operas, plays, songs, television programs, lectures, speeches and works of art.
Do not put quotation marks around books that are primarily catalogs or reference material. This includes almanacs, directories, dictionaries, encyclopedias, handbooks and similar publications.
Do not use quotation marks around software titles such as WordPerfect or Windows.
Italicize the names of magazines, newspapers and ships.
AbbreviationsThe abbreviations of titles such as Jr. and Sr. after a name are not preceded by a comma.John Hazen White Jr.
The word “corporation” is abbreviated in a title.American Broadcasting Corp.
The words “incorporated” and "limited” are abbreviated and capitalized as “Inc.” and “Ltd.” when used as part of a corporate name. They are not separated by commas.Taco Inc.; Hitachi Ltd.
Academic and Professional TitlesA title is only capitalized when it directly precedes a name or when it is used in a mailing address. This title is not separated by a comma.The chairperson of the University Curriculum Committee is Professor Matthew Samel.The keynote speaker for the evening was Chancellor John Bowen. (Never use Chancellor Dr. John Bowen.)
When a title comes before a name and is followed by a comma, or is listed after a name, it is used in lowercase.Donna Degnan, professor of accountancy, has office hours on Wednesday afternoons.As the university’s chancellor, John Bowen represents the entire administration.
Titles are used before a name and are capitalized only on first reference. Subsequent references to the individual should be by last name only.Awards went to Chef Robert Billings. Billings was praised for his culinary skills.
If a title contains words such as senior, associate or assistant, do not abbreviate it.Charles M. Cook, Ph.D., is the senior vice president of university affairs at Johnson & Wales University.
The exception is when the title is included in a sentence or paragraph that includes several names and their corresponding titles. Abbreviate them in such a case.Members of the committee included Charles M. Cook, Ph.D., sr. vice president of university affairs; Merlin A. DeConti Jr., sr. vice president of facilities management; Robin Krakowsky, sr. vice president of compliance, internal audit and risk management; and Kenneth Levy, sr. vice president of special projects.
When writing the full title and department name of an individual, use the word “of ” between title and department instead of a comma.Nancy Hardendorf, director of parent relations Diane D’Ambra, executive director of human resources Erin FitzGerald, dean of international programs and development
Use a comma between the title and the campus name, when appropriate.Tarun Malik, vice president, Charlotte Campus
CEO CEO is acceptable in all references for chief executive officer. Use chief financial officer and chief operating officer on first reference, and CFO and COO thereafter. Always spell out lesser-known “C-level” positions like chief administrative officer or chief risk officer.
Chef Terms like “chef-owner” and “chef-instructor” are hyphenated; they do not contain slashes and they follow the rules for capitalization listed under “Academic and Professional Titles.”
Chefs who are professors should be noted as chefs first (preferably before the name), as it is the most pertinent information. The professor title is secondary and should be worked into the text.Chef Smith, an assistant professor within the College of Culinary Arts, thanked the Editorial Style Guide Committee for recognizing both of his titles.
Doctor See Academic Degrees and Certifications.
Professor Do not abbreviate “professor.” It should always be spelled out.
Departments and OfficesDepartments and offices are capitalized when written in full, formal titles (with the acronym in parenthesis following it, when appropriate). On first use, the titles are always written in full, formal titles.Experiential Education & Career Services is located in the John Hazen White Center. Sheri Ispir, director of experiential education & career services, oversees aspects of that department.
See the Department Names section of the Glossary for formal names of departments and offices.
FormerUse the word “former” before someone’s title if they are retired.James H. Hance Jr., a member of JWU’s Board of Trustees, is the former vice chairman and chief financial officer of the Bank of America Corp. in Charlotte, N.C.
ModifiersLowercase a modifier such as “department” in department Chairperson Karen Silva. It is in reference to the department, not Silva’s title.