Model Release Form Model release forms (230K PDF) give the university permission to use photographs that contain images of people in print or electronic media. Release forms from students are not necessary as they have already signed a release when they applied for admission. However, every non-student appearing in a photograph or video is required to sign a release form including parents, siblings, visitors, guests of the university, staff, faculty, etc. There are no exceptions to this policy. Photographs without an accompanying release form cannot be used by the university or in any university media.
Signed form(s) must be kept on file indefinitely by the initiating department or campus, or until the photographs are removed from any potential use. Copies of release forms must accompany any photographs sent to the Creative Services Group for use in university publications.
Professional Creative Services Contracts All JWU-contracted photographers and videographers must sign a professional creative services contract which waives their copyright to all images shot during the contractual timeframe. The contract states that JWU purchases and retains unlimited use of these images. All usage and rights must be specified in detail and signed by the approved procurement officer and the contractor prior to the engagement of services. Contact your campus procurement office for more information (843K PDF).
Photo Request FormFill out a Photo Request form (135K PDF) and send it to the Creative Services Group when you require a photographer and necessary resources for an upcoming photo shoot. Be sure to list the account number, logistics, purpose of the shoot, and eventual use of the photographs so a photographer specializing in that content can be hired.
Image Request Form Fill out an online Image Request form and send it to Digital Services when you need photos from university archives.