Withdrawals

Before withdrawing from a course, you must visit Student Academic Services. Withdrawal should be a last resort, so consult with your course instructor and take advantage of university resources, such as tutoring or study skills assistance.

Notification
It is your responsibility to notify Student Academic & Financial Services in person or in writing (via JWU e-mail, fax or letter) of your intent to withdraw from a course, a term or the university. If you do not officially withdraw, you will remain registered for your courses and will be graded accordingly.

Discontinuing attendance (e.g. not showing up for class) or notifying an instructor does not constitute an official course withdrawal. If you notify your instructor you are still responsible for notifying Student Academic & Financial Services in order to be considered officially withdrawn.

The date the withdrawal notification is received shall be the date used in determining the refund of fees, if applicable, in accordance with the Tuition & Fees Credit Policy. 

A student who does not officially withdraw due to extenuating circumstances may submit a withdrawal dispute. Withdrawal disputes must be submitted online within 30 days after the end of the term in dispute. To submit a dispute, students must complete the appropriate form online. No adjustments to tuition and fees or financial aid will be made until the dispute is researched and either approved or denied. No withdrawal disputes will be considered after 30 days from the end of the term in which the students intended withdrawal. Decisions will be made within 10 business days and students will receive notification via an email sent to the email address provided on the dispute form. The student must present supporting documentation that demonstrates serious and compelling reasons justifying the withdrawal and extenuating circumstances justifying its retroactive nature

Course Withdrawal
After the add/drop period has ended, you may withdraw from a course by consulting with Student Academic & Financial Services. If you withdraw from a course, you will be issued a WP, WF, or W by the instructor in order to record attempted credits.

We encourage you to consult your course instructor and utilize available university resources, such as tutoring or study skills assistance, prior to withdrawing from a course.

You must officially withdraw from a course by the course withdrawal deadline; otherwise you will not be permitted to withdraw from the course and will be graded accordingly.

A withdrawal request after the deadline will only be permitted for extenuating conditions beyond your control. You must provide documentation of the condition, which must be approved by an academic counselor in Student Academic & Financial Services. The course grade under these circumstances will be NC.

Withdrawal deadlines for academic and internship courses are as follows: 

  • Four-Week Courses: 12th day of session
  • Five-Week Courses: 15th day of session
  • Full-term Courses: Week 6 of the term

If you remain enrolled in one or more course in the term, you will not be eligible for a tuition credit. If you withdraw from all courses, you will be withdrawn from the term.

Term/University Withdrawal
Term/university withdrawal is defined as a complete withdrawal from all classes in a term after the Add/Drop period. A complete withdrawal before the beginning of the term start date will result in no financial responsibility for that term.

Withdrawal from the university after the start of the term, voluntary or not, will result in tuition charges in accordance with the Tuition & Fees Credit Policy. Grades of WP, WF, or W will be issued by each course instructor in order to record attempted credits.

You may return to the university to register for a future term/semester, but are subject to the university’s Readmittance Policy.

The university reserves the right to withdraw students who fail to meet financial or academic requirements or who, because of misconduct, disrupt the academic process in violation of the Student Code of Conduct.

Withdrawal Effects
Plan appropriately to stay on-track, maintain your graduation date and avoid incurring unnecessary financial debt. Withdrawing from a course (especially one that is a prerequisite requirement) could result in extra time at the university, additional charges and payments and potentially more student loans. 

Furthermore, any type of withdrawal may impact your:

  • Academic Standing
  • Graduation date and academic progress
  • Eligibility to remain in university housing
  • Eligibility to participate in athletic events
  • Financial aid eligibility and award
  • Immigration status
  • Veterans Administration benefits

Refer to the Student Handbook for additional policies:

  • Financial aid Leave of Absence (LOA) Policy
  • Medical Withdrawal
  • Military Withdrawal
  • Impact of withdrawal

Retention Rate The National Center for Education Statistics (NCES) measures retention rate as the percentage of first-time, full-time students who continue their studies the following fall. The 2007 retention rates for the four JWU campuses (Providence = 69%; North Miami = 59%; Denver = 64%; Charlotte = 67%) are in line with the 2007 national first to second year mean retention rate (68.1%) per the ACT Institutional Data Files. Current enrollment across all four campuses: 16,095 (Providence: 10,105; North Miami: 1,955; Denver: 1,466; Charlotte: 2,569). Information or data inquiries regarding other items or statistics (including disaggregated data) may be sent to Institutional.Research@jwu.edu.