|
|
Withdrawal from the University
Students who withdraw (or become withdrawn) from all registered courses during a term/semester or who decide not to return to the University must notify Student Academic Services in person or in writing (via J&W email, fax or letter). Students are required to submit their notice immediately upon withdrawal from the institution or interruption of continuous enrollment. Refunds, if applicable, will be calculated using the date of notification and in accordance with the Tuition & Fees Credit Policy, which applies to all withdrawals from the University, voluntary or involuntary. If a student fails to notify Student Academic Services in person or in writing of withdrawal, then the date of withdrawal notification will be equal to the date of course withdrawal notice as provided by the instructor of the student’s last registered course. Students wishing to return for a future term/semester will be subject to the Re-admittance Policy.
Leave of Absence Policy
Occasionally, students may consider taking a term/semester off, or temporarily discontinuing enrollment. Under certain conditions, such as personal, illness or health, military service, employment, humanitarian or church service, family responsibilities, and financial obligations, students may request a leave of absence from the University.
A leave of absence will allow the student’s status to remain as “in school.” Specifically, a student on leave will be eligible for an in school deferment on student loans during the approved time while away from the University. An approved leave does not absolve the student from any other University policies by which they would ordinarily be bound. The specific requirements by which the student agreed to abide at the time any financial aid was accepted will remain in effect (students are advised to contact their lender(s) for repayment information and grace period expiration). All students are encouraged to consult with Student Financial Services; the financial aid award (including grants, scholarships, loans, and outside awards) for the current or subsequent terms may be affected.
A student may be approved for a leave of absence lasting no more than one term or semester during an academic year. Interested students* must submit a Leave of Absence Application with Student Academic Services by no later than the day prior to the start of a term/semester, or lab segment (applications will be accepted at any time during the term as long as the student has not entered the segment for which the leave is being requested). If the student does not return at the expiration of the approved leave of absence, the student will be considered withdrawn and the date the leave was requested will become the student’s last date of attendance and the loan deferment will expire as of that date. In addition, students wishing to return for a future term/semester will be subject to the Re-admittance Policy. Requests will be reviewed in a timely fashion and either approved or rejected by Student Academic Services.
*International students must contact the International Center, first, prior to pursuing a leave of absence.
Tuition & Fees Credit Policy
Term/semester charges are defined as tuition and, if applicable, room only, room and board, and weekend meal plan. The General Fee and Orientation Fee are non-refundable, if applicable. To the extent that any charges due to the University remain unpaid, no refund check will be issued. No tuition or fees will be assessed for terms that the student does not begin. Students who withdraw from the University prior to the end of the academic year may have their financial aid adjusted. Institutional grants and scholarships will be reduced in proportion to any tuition credit received as defined in the University’s Tuition & Fees Credit Policy. Full-term eligibility for institutional loans will be credited to the student’s account to the extent that any charges are due the University. The distribution formula for the institutional refund to the Federal Student Financial Aid program shall be calculated according to federal regulations. Any refund due will be issued within 45 days after the date that the University was first notified of the withdrawal.
Undergraduate & Graduate students
If an undergraduate or graduate student withdraws from Johnson & Wales University prior to the first day of the term, the University will credit 100% of the term charges. If an undergraduate or graduate student’s date of withdrawal notification occurs:
• during the first and second week of the term, the University will credit 90 percent of the term charges (excluding the general fee and orientation fee, if applicable)
• during the third and fourth week of the term, the University will credit 50 percent of the term charges (excluding the general fee and orientation fee, if applicable)
• during the fifth and sixth week of the term, the University will credit 25 percent of the term charges (excluding the general fee and orientation fee, if applicable)
• after the sixth week of the term, students will be responsible for 100 percent of the term charges.
Post-Graduate (Doctoral) students
If a post-graduate (doctoral) student enters a class and terminates on the first day of classes of a semester, the University will credit 100 percent of the semester charges. If a post-graduate student’s date of withdrawal notification occurs:
• during the first and second week of scheduled classes for the semester, but after the first day of classes, the University will credit 90 percent of the semester charges
• during the 3rd and 4th week of scheduled classes for the semester, the University will credit 50% of the semester charges
• during the 5th, 6th, 7th and 8th week of scheduled classes for the semester, the University will credit 25 percent of the semester charges
• after the 8th week, students will be responsible for 100% of semester charges.
Impact of Withdrawal
All students are strongly advised to consult with Student Academic Services and Student Financial Services, as well as individual offices, prior to the submission of their notice to address the impact of withdrawal on their status.
• Students receiving financial aid are required to complete an exit interview with Student Financial Services. All students are encouraged to consult with Student Financial Services to discuss the impact of withdrawal on tuition charges and financial aid; the financial aid award (including grants, scholarships, loans, and outside awards) for the current or subsequent terms may be affected.
• Students living in on-campus housing are required to contact Residential Life prior to the submission of their notice to discuss the impact of withdrawal on housing status. Students must vacate University housing within 24 hours of withdrawal, removing all personal belongings, returning keys and signing out at the front desk of their residence hall.
• Undergraduate students who withdraw from the University before the midterm of any term will be allowed to withdraw without grade penalty, but will be subject to the Tuition & Fees Credit Policy. Students will receive a grade of No Credit (“NC”). See the Grading System.
• Undergraduate Students who withdraw from the University after midterm will be assigned a grade of “W” or “W/P” (not available in the Graduate School) in all enrolled courses except when mitigating circumstances prevail. A “W” is a failing grade and is permanently entered into the cumulative average (see the Grading System). Withdrawal from the University during final exams is not permitted.
• Students receiving veteran’s benefits when they withdraw from the University and who incur all failing grades will be referred to the Veterans Administration for counseling and VA approval before reinstatement is allowed.
• Students withdrawing for medical reasons must provide proper medical documentation to the Health Services Office. Grade changes cannot be processed without this documentation.
• When (or if) enrollment resumes, graduation date & academic progress is impacted. The University cannot guarantee when or if courses may be re-offered. Withdrawal from a prerequisite course may impact future course registration, if scheduled, and may impact the sequencing of remaining requirements. In addition, students wishing to return for a future term/semester will be subject to the Re-admittance Policy.
RETURN OF TITLE IV FUNDS
When a student withdraws during a payment period or period of enrollment, the amount of student financial assistance earned is determined by a specific formula. The unearned portion(s) is returned to the student financial assistance program(s). The amount of assistance earned is determined on a pro-rata basis. That is, if the student completed 30 percent of the payment period or period of enrollment, the student earns 30 percent of the assistance originally scheduled. Once the student has completed more than 60 percent of the payment period or period of enrollment, the student earns all the assistance to which he/she was originally entitled. If the student received excess funds that must be returned, Johnson & Wales University must return a portion of the excess equal to the lesser of
• the student’s institutional charges multiplied by the unearned percentage of the
student’s funds, or
• the entire amount of the excess funds.
ALLOCATION OF REFUNDS
A refund owed to a student who received funds under any Title IV, HEA program will be returned to the Title IV, HEA programs from which the student received aid in the following order until the amounts received by the student from these programs are eliminated: the FFEL Unsubsidized Stafford Loan program, the Subsidized Stafford Loan program, the Federal Perkins Loan program, the Federal PLUS Loan program, the Federal Pell Grant program, the Academic Competitiveness program, the National SMART Grant program, the Federal SEOG program, all other sources of aid, any unpaid institutional charges, and the student.
|
